If you have been using earlier versions of Notebooks, migrating your documents from Notebooks 6 to Notebooks 8 is probably one of the first steps. The migration is necessary, because Notebooks 7 was a new app, and it is not possible to automatically transfer documents from one app to another. It is not possible to simply restore the contents through iTunes, either.
The process of getting your documents into Notebooks 8 is not complex at all, and the exact procedure depends a little on your setup. Before we go into detail, a few remarks and recommendations:
Before you Migrate Documents from Notebooks 6
- If you have defined your own sets of extra keyboard keys in Notebooks 6, please make sure to at least once open a plain text document and bring up the keyboard; this ensures that your keys are saved in a place from where they are synced to Notebooks 8.
- Other settings are not synced, but this gives you a chance to go through the settings options in Notebooks 8 and maybe find a few new ones.
- The migration is not destructive, because your documents remain unchanged in Notebooks 6.
Import from your Dropbox or WebDAV Server
If you have been synchronizing Notebooks with a Dropbox account or a WebDAV Server, then the migration is simple:
- Set up your Dropbox or WebDAV server in Notebooks 8 sync settings.
- From the top level in Notebooks 8, select Sync Dropbox or Sync WebDAV from the action menu.
- Wait until the sync is finished and all your books and documents have been imported.
After logging in to Dropbox you may find yourself in Notebooks 6 rather than Notebooks 8 (on iOS 11 you may actually see a message stating that Notebooks needs to be updated); this is because iOS automatically decides which version to launch and obviously thinks that Notebooks 6 is “more important” because you used it more frequently. There are multiple options to handle this situation:
- Temporarily remove the Dropbox app from your device. Notebooks then uses a different method for logging in to Dropbox. After successful login, you can reinstall the Dropbox app. (Since Dropbox does not store any local documents, this process is non destructive).
- Remove Notebooks 6 from your device, but before you do, make sure that all you documents have been synced to Dropbox. Notebooks 7 can then successfully log in to Dropbox.
If you want to go back to Notebooks 6, just remove Notebooks 8, reinstall Notebooks 6 and sync again.
- Finally, you can use the zip/unzip method described below.
Migrate Without External Server
To migrate your documents without going through an external server, you can create an archive (or archives) of your documents in Notebooks 6, send the archive to Notebooks 8 and extract it. The steps in detail:
- Compress the Documents in Notebooks 6
- Install the latest version of Notebooks 6, which allows you to compress the whole contents of Notebooks from its top level.
- To transfer all your documents at once, move to the top level of Notebooks, tap the action button at the bottom of the screen and select Process > Compress; this creates a zip archive of all your documents.
In case you have too many documents and Notebooks is unable to compress all of them in one swoop, you might consider archiving your books one at a time (the books you created at the top level).
- Transfer the Archive to Notebooks 8 on the Same Device
- Open the archive by tapping its title (you see its table of contents).
- Tap the action button, select Open in… and select Notebooks 8.
- Transfer the Archive to Notebooks 8 on a Different Device
- If your devices support AirDrop, you can use that to send the archive to Notebooks 8 on the second device.
- Alternatively, you can use WiFi Sharing and move the archive from Notebooks 6 on one device to Notebooks 8 on the other device. To do you, you need to activate WiFi Sharing on both devices, connect from your computer and move the archive from device to the other.
- In Notebooks 8
- The last step in the above sequence opened Notebooks 8 and imported your archive to its top level.
- Open the archive (again, you see the table of contents), tap the action button and select Unzip.
- It might take a little while, but when Notebooks is done unzipping the archive, you should find all your documents, books and tasks in Notebooks 8.
Migration under iOS 10 or later
If the device running Notebooks 6 has already been updated to iOS 10 or later, the options above my no longer be available; under iOS 10, the switches to turn on export or sync options are no longer functional, and the action menu only shows part of the available options, skipping compress. On iOS 11, Notebooks 6 does not run at all. So you need to use different techniques to retrieve the documents from Notebooks 6:
Use a 3rd Party App to Extract Your Documents
With an app like iExplorer, you can copy Notebooks’ documents from your iPad or iPhone to your computer. Launch iExplorer and follow the instructions to connect your device. You then find your documents in the section Apps > Notebooks > Documents > Notebooks. From here you can export them to your computer. Once exported, you can import them into the latest version of Notebooks through iExplorer as well.
iExplorer is a paid app, but the demo version already allows you to do a lot, so you probably don’t even need to purchase a license. – We are not affiliated with the makers of this app, we just found out that it works well.
Extract your Documents from an iTunes Backup
- Make a (non encrypted) backup through iTunes
- Download one of the (free) iPhone Backup Extractors, as for example
- https://supercrazyawesome.com or
- Launch Backup Extractor, scan for iTunes backups and choose the latest one.
- From the list of application that appears, choose Notebooks and extract its contents to a folder on your computer. (You probably see Notebooks twice in the list of apps, so you may need to try both)
- In the exported folder, navigate to Documents/Notebooks to find all you documents and their accompanying system files.
To get the documents into Notebooks 8 you can use the import/sync options described above; if you decide to use WiFi Sharing, you can connect to Notebooks from your computer, and you can simply drag&drop the contents of the Documents/Notebooks folder into Notebooks 8.
Alternatively, you can also use iTunes File Sharing (activate that option in Notebooks’ sync settings) and transfer your documents to Notebooks 8 via USB connection.